Valuable letter. Attachment Description

With the development of postal services on the Internet and available services mobile operators, paper cards and letters in envelopes are not sent as often as 10-15 years ago. But in some cases, sending in a regular postal envelope is indispensable. How to send a letter by Russian Post so that the correspondence is guaranteed to arrive at the addressee?

What can be sent in a postal envelope?

To begin with, it is worth determining what exactly can be sent in an envelope for letters, and for what you need to use, for example, a parcel. What can be sent by Russian Post?

In addition to postcards and letters, you can put almost any paper or cardboard correspondence into an envelope: personal documents (passport, diploma, work book, certificates, etc.), paper (cardboard) crafts and products, photographs, etc. The main thing is that the weight of one letter did not exceed the established norm - 100 g (for letters to another country - no more than two kilograms). The exception to this rule is money and bank cards- they are not recommended to be put into envelopes by postal workers themselves.

Often the question arises, is it possible to put small objects in a paper letter? For example, jewelry, key chains, flat magnets, badges? The answer to this question is in the negative. The reason is simple - when placing stamps on an envelope or when sending/removing it through a mailbox, the envelope may tear due to a bulky object inside.

However, senders who are quite successful in sending small items in letters claim that it is possible to transport such attachments if the items are not clearly palpable in the envelope. This is achieved by simply wrapping the object with cardboard, several layers of adhesive tape or thick paper.

How to send a simple email

Depending on the type of sending, letters can be registered, simple, express, letters with a declared value or with notification. The step-by-step procedure for sending them is approximately the same, with the exception of some features. Consider, using the example of a simple postal item, how to send a letter by Russian Post:

• Sending any letter is carried out from the nearest branch of the Russian Post, the address of which can be found on the official website of this organization. A simple letter can also be dropped into a street mailbox.
• To send, you need to purchase an envelope in accordance with the size of the attachment. The smallest is 114 x 162 mm or 110 x 220 mm (euro), the largest is 229 x 324 mm.

• The envelope must be filled out in legible handwriting in any color other than red, yellow or green. Various strikethroughs, soiling or corrections on the envelope are not allowed.
• In the upper left corner, in a special field, information about the sender is filled in:
  - in the line "From whom" the full name or name of the sending organization is indicated;
  - in the "From" lines, the sender's address data is entered in the following order:

• the street;
• House number;
• case number (if any);
• apartment number (office or office number);
• locality (full geographical name);
• district (if it is present in the address);
• region name Russian Federation(region, region, and so on);
• name of the country of departure (only for shipments abroad);

  In the lower window, 6 digits are filled in, corresponding to the sender's post office index.

• In the same order, information about the recipient of the letter is entered in the lines of the field located in the lower right corner of the envelope.
• In the field for the digital index (lower left corner), the recipient's post office index is entered along the contour.
• After filling in all the required fields, an attachment (letter, postcard, etc.) is placed inside the envelope, the envelope is sealed.

A simple letter, the weight of which does not exceed 20 g, is sent in a postal envelope without additional payment and gluing additional stamps. However, if the weight of the item is greater or the letter is supposed to be delivered outside the country, then before sending the letter by Russian Post, you should contact the operator, who will weigh the letter and stick the stamps, in accordance with the price of the item.

How to send a registered letter

What is the difference between such a message and a simple letter? How to send a registered letter by Russian Post? The service for sending registered letters is intended for sending important documentation, official correspondence (requests, claims, notifications, complaints, etc.). Registered mail has a number of advantages over sending a simple message:

• When sending, a registered letter is assigned an individual track number (indicated at the top of the check issued to the sender). Using it, it is possible to track the delivery of the message through the Internet service "Tracking shipments" on the website of the PR.
• This type of shipment is handed over personally to the addressee against signature after presenting a passport. This is an indisputable proof that the sender forwarded the letter in a timely manner, and the recipient is familiar with the contents of the message.

Forwarding a registered letter is a more reliable, but also more expensive way of delivering correspondence. How to send a letter by Russian Postif you want to use the Registered Letter service? After completing the above steps, the sender must contact the mail operator, say that he needs to send a registered letter, and pay the cost of this service. The postal clerk will weigh the envelope, register the letter with a track number, stick a barcode and stamps in accordance with the cost of sending.

Notice: what is needed and how to fill it out correctly

Registered letters with notification - a service that allows the sender to know the exact date the letter was delivered to the recipient. This is an official document, which in some cases can also serve as proof of the timely sending of correspondence. To use this service, you must fill out the form and inform the operator that a registered letter is sent with a notification.

It is filled out on a special postal form F-119. All information on both sides in the field indicating: "The bold line is filled in by the sender." The order of filling is as follows:

1. In the field indicating “Notice to be returned to the address”, the data of the sender of the letter are entered in the same sequence as on the envelope. Marks are put in the boxes "Letters" and "Customized".
2. In the field on reverse side The recipient's data are entered in the form in the same order as on the envelope. Marks are put in the boxes "Letters" and "Customized".
3. The notification is glued by the operator directly to the envelope, and after the registered letter is delivered to the recipient, the form is withdrawn by the postman and sent to the sender.

Attachment description letter

A valuable letter (it is also a letter with a declared value) is recommended to be ordered for sending especially valuable investments: originals of personal documents, securities, real estate documents, etc. This type of postal item is supplemented with a description of the attachment indicating the amount at which the sender evaluates the contents of the envelope.

This type of forwarding is considered one of the most reliable, as a valuable letter must be assigned registration number, which means that it is subject to tracking on the way to the addressee. In addition, if suddenly the letter is lost, the sender receives a refund from the post office in the amount of the declared value.

And how to send a registered letter by Russian Post, if it needs to be supplemented with an inventory of an attachment with a declared value? In addition to buying and filling out an envelope (there is no need to seal the letter), the sender will need to contact the post office operator to draw up an inventory:

• It is filled in by the sender in two copies on special forms f-107. The inventory must contain a detailed list of all the papers sent in the letter, indicating their estimated value.
• The mail operator checks the contents of the attachment against the list.
• Each copy is signed by the operator who accepted it and the sender.
• One copy is given to the sender in his hands, the second is put into an envelope along with the sent papers.

How much does it cost to send a letter by Russian Postif it is a letter with a declared value? In addition to the cost of sending a registered letter, the sender will need to pay insurance fees in the amount of 4% of the amount of its declared value. It should be noted that in case of its loss, the paid insurance fee will not be reimbursed to the sender.

Letter cost

Forwarding by letter - the most cheap way postage. Today, the client has the opportunity to find out in advance how much it costs to send a letter by Russian Post. This can be done through the official website of the Russian Post, using the Postal Calculator service.

For example, to find out how much it costs to send a registered letter by Russian Post, it is necessary to enter information about the settlements of the sender and recipient into the interactive fields of the calculator, indicate the weight of the letter, the method of delivery, and also check the box next to "Registered" in the "Additional services" section . After that, the service will automatically calculate the cost of sending.

Entrepreneurial activity involves the submission of reports to the tax authorities. To avoid queues, but submit a declaration or other document on time, you can use the services of the Russian Post. To do this, you need to send tax documents by letter with a description of the attachment. Let's talk about the description in more detail.

Inventory form for attaching documents to a valuable letter

Attached in this block is an attachment inventory form with the possibility of individual filling directly from the file. Also, an inventory of attachments can be prepared manually, for this, print out an empty form and fill it out with the usual ballpoint pen. An example of such a filling is shown in the figure below.

FILES

What is a description?

inventory is the list of contents enclosed in the envelope. An inventory is filled out on a special form of form 107, which was approved by the Order of the Federal State Unitary Enterprise Russian Post dated May 17, 2012 N 114-p “On approval of the procedure” with the appendix “The procedure for receiving and delivering internal registered mail”.
In general, the description is embedded in

• parcels,
• parcels,
• valuable letters.

We are interested in the last point.

What is the advantage of such postage?

When accepting a letter, an employee of the operating room of the branch of the Russian Post will put a stamp with the current date on the inventory form.

Important! The date of acceptance of a valuable letter with an inventory will be equal to the date of submission of reports.

Thus, even if for some reason you do not have time to submit the report on time and the last day is left, you can send documents by letter with a list of attachments, thereby avoiding pennies and fines for late tax returns.

How to fill out Form 107 correctly?

Attention! The inventory form is filled in two copies! One form will be sent in an envelope along with the letter, and the second, with a date stamp, will be given to the sender.

In form 107, the lines are filled in:

1. table nested documents:
   • serial number,
   • Name,
   • amount,
   • declared value (in rubles);
2. The overall result(in pieces) items and declared value amount;
3. sender(full name or name of the legal entity);
4. signature sender.

So, attachment description example will look like this:

If there are blank cells left, it is allowed to put a dash. And if, on the contrary, there was not enough space to fill out, then it is allowed to continue on the second sheet of the form and make notes, for example, “Sheet 1 of N”, “Sheet 2 of N”, etc. The total of the quantity and amount must be given in total, for all documents enclosed in the envelope. Again, such a chain of forms must be completed in duplicate.

Important! Corrections on the form of the inventory of attachments to a valuable letter are not allowed!

What is declared value?

Since the inventory is needed as a fact of reporting, and according to the rules it is invested in a valuable letter, our shipment must be evaluated. Each nested unit is evaluated separately, and the evaluation amount is assigned to the entire letter. You can not assign value, but put a dash.

It should be written on the envelope: “With an inventory, the value of XX rubles.”

If suddenly the letter is lost, then the mail must return the amount of the declared value to the sender or recipient.
For forwarding the letter, the operator of the mail room will take an additional + 4% of the amount of the declared value.

How to send an email with an attachment description?

You need to contact the operator of the operating room of the Russian Post with:

• unsealed envelope,
• documents included in it
• two completed inventory forms,
• the amount of money in the wallet for the transfer.

The operator will check the data entered in the form with the envelope, the correctness of filling out the inventory and the envelope, put a stamp on each sheet of the inventory with the date of acceptance, sign on each and give one copy to the sender along with a receipt for payment.

Speaking of which! For example, you can send a tax return in only one copy, your copy remains with you with the inventory form attached to it with the date the letter was sent.

Where can I get Form 107 inventory forms?

Inventory forms are always freely available at every post office in Russia. You can take them home with you and better with a margin, in case you have to refill the form due to a mistake.
Also, form f.107 is available for download on the Russian Post website and on our page.

For a letter of value, the sender indicates a "declared value", which is fully or partially refundable if the letter is lost or damaged.

Like a registered letter, a valuable letter is a registered item, its delivery and delivery can be tracked using a tracking number. On the territory of the Russian Federation, a valuable letter is handed over personally to the addressee against signature or to the addressee's representative by proxy.

To calculate the time and cost of delivery, use the postal calculator or check out the rates for delivering letters in Russia and abroad.

Restrictions

Minimum
the size

Maximum
the size

Maximum weight

229 × 324 mm (C4 format)

In the Russian Federation - 100 g

Abroad - 2 kg

Minimum size

110 × 220 mm (Euro envelope) or 114 × 162 mm (C6 format)

Maximum size

229 × 324 mm (C4 format)

Maximum weight

In the Russian Federation - 100 g

Abroad - 2 kg

How to send

1. Buy any envelope right size, attach the letter and write the address . You can buy an envelope at the post office.
2. Give the envelope with the letter to the post office employee and state the amount of declared value in rubles that you want to receive as compensation in case of loss or damage to the letter.
3. If you need a notification of receipt, take the notification form on the table at the post office (for shipments within Russia - the form f. 119, for shipments abroad - the CN 07 form), fill it out and give it along with the letter to the Postal employee.
4. If you need an inventory of the attachment, fill out 2 copies of the inventory form (f. 107) and send it along with the letter to the operator. Or fill out the forms on the website.
   ATTENTION! A letter with a description of the attachment is sent to the department employee in open form for reconciliation.
5. If you need a cash on delivery service, tell the operator the amount of cash on delivery in rubles.
6. If SMS notification is required, fill in the SMS notification form and hand it over to the operator.

Additional services

• Delivery Notice. You will receive a receipt signed by the addressee.
• Attachment Description. You will receive a confirmation of the contents of the letter and the date it was sent, certified by the postal worker.
• C.O.D. To receive a letter, the addressee will have to pay the amount you specified.
• SMS notification on the arrival of the item at the office and delivery to the addressee. The service is available only when shipping within Russia.
• Air shipment- Air transport is delivered faster.

Please note that the Inventory of attachments, Cash on delivery and SMS notification services are available only for sending items within the territory of Russia.

In contractual relations between the parties (both legal entities and individuals), as a rule, it is used business correspondence. Quite often, letters are sent through the postal service. In any case, the parties are trying to protect themselves from a legal point of view, having on hand paper evidence of the sending of letters.

Registered mail

Enterprises and organizations, before sending a letter, register it with a number and date in the internal registration journal of outgoing correspondence, then make a copy and leave it for storage. This will help in resolving disputes between the parties, if any.

When sending a letter in a regular envelope, there is no evidence of the fact of sending, and there is no information about the date of its receipt. Therefore, it is wiser to prepare a registered letter with acknowledgment of receipt.

To process this correspondence, fill out the notification form in form 119, which indicates the type of notification (simple), type of departure (registered letter), full name, postal codes and addresses of the sender and recipient.

Further, having paid for postal services, you can safely send a registered letter. The received check for paid services must be kept as proof of the fact that the letter was sent. This is especially important when it is addressed to state bodies in order to protect rights in judicial and other instances.

Postal employees register registered letters under a track number, which serves to track from the place of sending to the place of delivery to the addressee. If you have to resort to legal proceedings, you can make a request for such information at the post office. Having received a registered letter, the addressee signs the notification, then the postal worker who delivered the letter also signs the notification and puts a postmark.

According to the type of shipment, notifications are also divided into simple and registered. A simple type notification is not subject to registration and is not taken into account, it is simply thrown into the mailbox. A custom-made notice is attached to and sent with the mail packet and is only received at the post office.

When incoming registered mail arrives at the addressee's post office, mail employees deliver it either to the specified address or to the post office box along with a special notice (form 22). In the notification, the recipient is informed about the correspondence that has come to his name, which is subject to registration. To receive it at the post office, the recipient must present 3 documents: a notice, a passport and a power of attorney (if the addressee is a legal entity).

Read also: Is it possible to change the name of the LLC

Valuable letters

Very often, legal entities - enterprises, organizations send various valuable documents using mail services. Forward financial statements (tax returns), statements of claim, claims and demands.

For more reliable protection from the risks of losing letters due to the fault of postal employees, there is a way to send valuable letters with declared value. This correspondence is also registered. When sending the application, it is mandatory to declare the value of the documentation, that is, the amount that will be paid in case of loss or damage to the documentation. Receipt of a valuable letter by the addressee is possible only at the post office by presenting a notice. The postal service does not deliver or hand over valuable correspondence to the address of residence or location of the recipient.

Rules for filling out attachment descriptions

The acknowledgment of receipt is the actual proof of receipt of the letter, however there is no proof of the list of documents attached to this letter. The way out of this situation is to send a valuable letter with a description of the attachment and a return receipt. To arrange for such a transfer, you need to prepare a completed form in form 107, which guarantees the delivery of the documentation in full. It is filled in advance before sending the letter.

A postal inventory of the attachment is attached exclusively to valuable letters, but not to registered ones. In addition, it is used in the design of parcels and parcels.

By entering any post office, the sender has the opportunity to take an unlimited number of forms. A more convenient way is to download the attachment postal inventory form by filling it out in advance.
There are rules for completing this form. Prepare 2 copies of the form, and without allowing corrections.

In its upper part, the type of departure is noted (letter, parcel, parcel). Fill in the name and address of the recipient for individuals, for legal entities- the name of the company and / or full name representing it, the legal address of the company. Line by line, a list of documentation with a note on the quantity is entered into the table, its cost estimate is announced. If the sender has decided not to declare the cost, he puts dashes in the corresponding fields. The last rows of the table contain the total number of documents and their total cost. Below, the sender signs the form.

After completing the inventory by the sender, the postal employee must verify the written list with the actually enclosed documents. Then he signs the form, indicating his position, notes the date of compilation, the branch index, and seals everything with a postal seal.

In order to avoid errors in filling out the inventory form, the Russian Post on its website published a sample registered letter with an inventory of attachments and notification. There you can also download the form of the inventory of attachments to a valuable letter. Also, the description of the attachment F 107 can be downloaded below.

Letter - a postal item inside which there is a text (text message) or other attachment. Letters are of the following types:

• simple;
• with declared value;
• custom.

Let's take a closer look at what a registered letter is. Only written texts (messages) are sent by registered mail, and it is handed over to the recipient personally against signature by the postman.

The postman delivers the letter home, but if the recipient was not at home, then the postal worker puts a notice of receipt of a registered letter in the mailbox. With this notice, the recipient must personally come to the post office, present their passport and receive a letter. All registered letters are registered in unified system and they can be tracked on special websites on the Internet.

The cost of sending a registered letter weighing up to 20 g without VAT is 46.00 rubles. For the overweight of a registered letter, you must pay an extra 2.50 rubles. without VAT for every 20 grams.

How to calculate the cost of a registered letter

• For example, you want to send a registered letter weighing 60 g from St. Petersburg to Moscow;
• To do this, we add up the cost of sending a registered letter and an additional payment for an overweight of 40 g;

In reality, it will look like this: 46.00 ₽ + 2.50 ₽ + 2.50 ₽ = 51.00 ₽, excluding VAT;

As a result, we get the amount of 51.00 rubles, which represents the total cost of sending a registered letter from the example, excluding VAT, the cost of an envelope and gluing stamps.

There are also first-class letters, and they are also plain, valued, and registered.

First-class letters are expedited letters, the delivery of such letters takes place on the shortest routes. Due to this, the delivery time of such letters is much shorter than the delivery period of standard letters. The following parameters of letters of the 1st class are acceptable - the smallest size is 114x162mm, the largest is 250x353mm, the weight limit is no more than 0.5 kg.

Prices for sending class 1 letters depend on the place of departure and weight, the distance of forwarding does not affect the cost in any way. Therefore, the cost of a registered letter of 1st class will depend only on its weight and the place of departure.

Post offices have separate mailboxes for receiving class 1 letters, the withdrawal of letters from them occurs much more often than from simple boxes. For the fastest sorting, Class 1 letters are always sent in envelopes with a yellow border and the "First Class" logo.

If you need to send something very valuable, then there is such an additional service as an inventory of the letter attachment. Such an inventory is filled out in two copies in accordance with the form 107 of the Russian Post. One copy remains with you, the second, along with the letter, is sent to the recipient. Such letters are accepted by postal employees in clear text. If you want to know the cost of a registered letter with a description of the attachment, then, unfortunately, such a service for registered letters is not provided. The Russian Post provides the attachment inventory service only when sending valuable letters.

If you want to know the cost and send a registered letter by Russian post, you just need to visit any of the Russian post offices, where its employees will consult, calculate the cost and send your letter.