A valuable letter with a description of the attachment or a registered letter with a notification? How to send a claim by mail? How to send a registered letter with an attachment description: sample.

An out-of-court procedure for settling disputes may be established by law or by agreement. In these cases, sending a claim by mail to the subject that violated the rights of the applicant is mandatory. In addition to the mail channel, there are other ways to send a complaint. These include:

• filing a claim in person;
• through the Internet.

Claim work can also play another role: in particular, it helps in solving practical problems. For example, if one of the participants in a legal relationship does not perform or improperly performs its obligations, the party whose rights have been violated has an urgent need to solve problems to stimulate its counterparty to fulfill its obligation. In this case, it is necessary to record the fact of a violation by the party of the terms of the contract, to find out the opinion of the participant on an issue that is controversial for both parties. This will help to send a claim by e-mail or other communication channels.

Form and type of claim

There is no unified form for writing a claim. But the document must reflect certain provisions:

1. Claim addressee.
2. Information about the applicant.
3. The essence of the complaint on the merits of the case.
4. A clear statement of the requirements for the person who violated the rights of the applicant.
5. An indication of the applicant's intentions if his requirements are not satisfied within the agreed time.
6. The date of writing the document, the signature of the person who compiled it, the transcript of the signature.

The date and signature of the document are mandatory details, without them the claim is invalidated. The claim is drawn up in two copies: one is transferred to the person who violated the rights of the applicant, the second remains with the compiler of the complaint, on which the persons who accepted it leave a signature. But what if the claim is not submitted in person, but through the mail?

postal channel

How to send a claim by mail? The law allows you to send a complaint by postal service. It is not necessary to send a statement through the mail in a simple letter, since there is a high risk that it will not reach the addressee, or the addressee will deny receiving the claim in court. Post presents various options sending letters. How to send a claim by mail? In the following ways:

• notification letter;
• valuable letter;
• a valuable letter with a description of the attachment;
• a valuable letter with a description of the attachment and notification.

Claim by registered mail with notification. The recipient of the document signs for it, so in the future it will not be possible to refer to the fact that the recipient is not familiar with the claim. However, it is better to send a claim by a valuable letter, but with a description of the attachment. The sender will spend a little more time on this compared to the first option. But this type of postal correspondence will be in the post office until the recipient comes to the post office and picks up the letter against signature. Although there is no guarantee that the addressee will necessarily take the document addressed to them.

The best option

If you list all the options for sending the document in question through the mail, then the best of them is to send a valuable letter with an inventory and a return receipt. In this situation, the recipient will be notified that the letter has arrived to him, in addition, he can familiarize himself with its contents. The process for submitting a claim with a description of the attachment and notification is as follows:

1. You need to prepare two copies of the application.
2. For the inventory of the attachment, the mail issues the bank of the unified form F-107. Fill out the form at the post office.
3. Form F-107 records the address, index of the recipient, name of the organization, list of papers attached to the claim. In the "declared value" field, you can put a dash or specify the amount.
4. The sender of the claim must sign each of the forms and hand them over to the postal employee. It is in his competence to check the correspondence of the inventory and data of the recipient. If the inventory corresponds to what is stated in the attachment, the postal employee certifies the acts with a signature, a seal of the post office.
5. One copy of the act in a certified form is enclosed in a letter, which is sealed. The second copy is sent to the sender.

For the service of compiling a reconciliation and notification of receipt, the post office charges a fee. The amount is small, but if the sender decided to compensate for his expenses, then he can recover them from the person who violated the terms of the transaction. When the addressee picks up the letter, the applicant will receive a notification about it. This will serve as evidence that the other party is aware of the requirements set out in the complaint.

Despite the appearance Email, and all kinds of programs that allow you to communicate freely, mail services continue to be used. Official correspondence, correspondence between consumers and utilities, sending documents to the court - all this is carried out strictly by mail. In addition to simple letters, for sending which it is enough to drop them into mailbox, the post office may offer to send valuable or ordered letter. What is the difference between these two postal items?

What is a registered letter?

If the sender wants to know whether his letter has reached the recipient or not, he sends a registered letter, for sending which he a receipt is handed. A notification is attached to it, which is filled out by the sender and on which the recipient must sign, as well as indicate the date when the letter arrived at his address. The notification shall indicate the address to which it should be returned. If it is returned to the sender with the signature of the addressee, he can be sure that the letter has reached.

This type of mail is often used in business correspondence when you need to urgently send documents and you need to be sure that they will reach the final addressee, since the mail guarantees the delivery of such a letter. Also, registered letters are sent by enterprises when they respond to citizens' appeals and complaints, in order to attach a receipt for sending the letter and a notification to the received response as proof of receipt of the correspondence by the addressee. If a registered letter is not received, it is returned to the sender together with the notification with a corresponding note.

What is a valuable letter?

A valuable letter is sent in cases where the documents or contents of the letter have a certain value and if it is lost, the sender may suffer material damage. An inventory must be enclosed in the letter, which indicates the list of documents and their cost, which the sender has the right to demand in case of loss of correspondence. A valuable letter may also be accompanied by a notification of its receipt by the addressee.

What is common between registered and valuable letters

These types of postal items exist in order to secure shipment correspondence. Letters of value and registered letters are usually accompanied by a notice of receipt. For sending mail correspondence, the sender pays additionally for mail services, in confirmation of which he receives a receipt containing a unique code that can be used to track the location of mail correspondence. It is impossible to send money either by valuable or registered mail; for this, there are money orders by mail.

What is the difference between registered and valued letters?

Postal items have many differences that the sender should carefully study before choosing how he will send the correspondence.

Price

Sending a registered letter costs less than a valuable one, and the reason lies in the fact that an inventory of the attachment is drawn up for the latter, which indicates the cost of the correspondence being sent. In case of loss of a letter or its theft, the post office bears material responsibility to the sender and compensates for the material damage caused. Valuable mail is usually sent important documents, such as a work book or claim materials that have a certain value for the sender, because their loss can cause him material damage.

Departure type

By registered mail, you can send a letter, an “M” bag, a secogram, a postcard or a parcel, a valuable letter has a narrower range of correspondence that can be sent - this is a container, parcel, letter or parcel.

Availability of inventory and notification

Sending a valuable letter implies the obligatory filling in of an attachment inventory, which indicates the entire list of documents to be sent with the exact indication of their name, number of pages and cost. To fill out there is a special approved form. The correctness of filling out the inventory must be checked by the postal employees, they check whether all the specified documents are available, since the post office is responsible for the safety of the sent letter.

If everything is filled out correctly, then the postman puts a stamp on the attachment inventory and puts one copy of the inventory in an envelope, and gives the other to the sender. The notification does not have to be attached to a valuable letter; the sender fills it out only if he wants to know when the correspondence was received by the addressee. An inventory is not attached to a registered letter, but a notice of receipt may be attached.

Delivery type

The postman delivers the registered letter to the addressee at the address indicated by the sender. The notice must contain the date of receipt and signature of the recipient. After filling, the notification is sent to the sender as evidence that the letter was received by the addressee. If, however, the recipient was not found at the specified address, the mail returns a registered letter marked "at the expiration of the storage period" or "the addressee has left."

A valuable letter can be received by mail with a passport or a power of attorney. The recipient receives a notification to the address indicated in the letter that a valuable letter has arrived at the post office and must be picked up. Unfortunately, this is a disadvantage of sending a valuable letter, since unscrupulous recipients may ignore that a letter has arrived at their address and never receive it, since it is returned to the sender at the end of its storage period at the post office.

In everything supervisory authorities letters must be sent with a description of the attachment, evaluating the documents that you send. These can be reports, applications to regulatory authorities, applications and lawsuits to judicial authorities, etc. And to evaluate these documents, an inventory of attachments to a valuable letter is used.

To date, the inventory of the attachment of form 107 is relevant. It is used not only for processing the postal item of a valuable letter, but also for sending a valuable parcel or valuable parcel. In our publication today, we will tell readers about what the F-107 investment inventory is and how it is filled out. And at the bottom of the publication there is a button by which you can download the inventory of the attachment to the valuable letter of the Russian Post.

Procedure

When you are going to send a valuable letter with a list of attachments, you must bring the documents to be sent unsealed in an envelope to the post office.

• the name and postal address of the addressee;
• name, number of items and the amount of their assessment, put your signature on each form.

In the case when the list of documents to be sent does not fit into one sheet of the form, it is continued on the next sheet. In this case, each sheet of the inventory is numbered, and their total number is indicated. For example, "Sheet 1 of 2", "Sheet 2 of 2".

At the request of the sender, the cost of evaluation on the copy that is enclosed in the letter (packet, parcel) may not be affixed. It is enough to put the amount of the assessment in one copy, which remains with the sender. The assessment amount for sending reports (to the IFTS, PFR) is usually 1 ruble, since the reports do not represent a certain value.

Then, you need to transfer to the postal worker:

• two copies of the assessment inventory;
• sent items or documents.

The postal worker must check:

• entries in both copies of the inventory;
• correspondence of the address and the name of the addressee indicated in the inventory and on the address side of the shell (address label) of the registered postal item (RPO);
• sent items with records in the inventory;
• compliance of the total cost of investments indicated in the inventory with the amount of the declared value of the RPO. The amount of the declared value of the RPO must be equal to the total value of all investments indicated in the inventory;
• affix an imprint of a calendar stamp on both copies of the inventory and sign them;
• put the first copy of the inventory on top of the attachment in the RPO and pack it, give the second copy to the sender along with the receipt.

Upon receipt of a postal item with a list of attachments addressed to you, it can be opened upon receipt in the presence of a Postal employee and checked against the list. If you find that you have not received a letter or package in full, then the post office employee is required to draw up an appropriate act, which will be sent to a higher organization for investigation. The service investigation period is 2 months. Then, based on the results of the check, you are required to reimburse the cost of the missing items.

A sample of filling out an inventory in a valuable letter f 107

Registered mail is a postal item that has an identification number. Using this number, you can track the movement of the item on the website of the Russian Post. At each stage of the movement of correspondence, the identifier is entered into a single database, which is regularly updated.

Registered mail is handed over to the addressee or his representative, who has a power of attorney, in person. The addressee must sign the notice or statement upon receipt of the letter. If the recipient is not at home, the postman leaves a notice of registered mail. In this case, the addressee must come to the post office and receive correspondence after presenting the passport.

The weight of registered mail should not exceed 100 grams when sent within Russia or 2 kg when sent abroad. Registered letter can be of two types: simple or 1st class. Class 1 shipments are moved to the delivery point using aviation, so they reach the addressee much faster. Of course, the delivery of class 1 items is more expensive than ordinary ones.

Registered letter with notification - what is it?

Often, for registered mail, they also choose such an additional service as notification of delivery. This is a document confirming the receipt of the letter by the addressee. When sending important papers, it is official proof that the mail has been delivered to the recipient.

To apply for this service, you need to fill out a special notification form for the delivery of a registered letter, which can be obtained at the post office. The form filled out by the sender is sent to the destination along with the letter. After delivery of the correspondence, the recipient signs the notification, and it is sent back.

What is allowed in registered mail?

According to Order 114-p of the Russian Post, it is allowed to attach only written messages to any letters, including registered ones. The weight of the shipment must not exceed 100 g, and the size must not exceed 229 x 324 mm. Photos, manuscripts, printed publications should be sent in the form of a parcel. For them, the maximum allowable weight is 2 kg.

How to send a registered letter?

To send registered mail, you need to contact any post office. Depending on the size and weight of the letter, you should take an envelope right size, indicate on it the addresses of the recipient and the sender, fill out the appropriate forms to receive additional services. The postal employee will calculate the cost of shipping, accept payment and issue a receipt.

Simple custom

If the sender does not need an acknowledgment of receipt, he can simply send a registered letter without any additional services.

Custom with notice

To send a registered letter with a notification, you first need to fill out a notification form, give it to the employee along with the letter and tell what other additional services you need.

Custom with a description of attachments

To forward a valuable postal item, use such an additional service as an attachment inventory. It is available only for shipment within the territory of Russia. The sender fills out a special form in two copies, which lists the items or documents to be sent, their quantity and declared value. The declared value is the amount that the sender will be able to receive if the registered item is lost or damaged.

The letter is handed over to the postal employee open, sealed after comparing the inventory and contents. One copy of the inventory remains with the sender. The addressee can open such a postal item in the presence of postal workers and check it against the inventory.

If it turns out that the correspondence did not reach in full, the post office employee draws up an act. The act is sent to the main post office of the settlement, on the basis of it, an investigation is carried out within up to two months. Based on the results of the investigation, the recipient is compensated for the value of the items not received in accordance with the declared value. If the payment of compensation is delayed or refused to pay, you can use it.

How much does a registered letter cost?

The cost of sending a registered letter of the Russian Post depends on many factors: the weight of the letter, the distance between the points of departure and destination, the class of departure, etc. Tariffs for the delivery of letters and notifications are posted on the official website of the Russian Post. However, it is not easy to calculate the costs of a registered letter on your own, because you need to take into account many nuances.

To find out the approximate cost of sending, you can use the postage calculator on the Russian Post website. To do this, the online service indicates where and where the correspondence should be delivered, the weight or number of sheets in the letter, the method for delivery, select the desired additional services and calculate the price.

Delivery times for registered mail

The delivery time for a registered item depends primarily on the distance between the points of departure and destination. The deadlines for sending written correspondence between cities of regional and regional significance are given in Resolution No. 160 of March 24. 2006. From the regional or regional center to cities on the territory of subordination, letters should arrive in 2 days, from the regional center to other settlements - in 3 days.

Frequently asked Questions

Since registered letters are rarely sent by ordinary citizens, they may have questions regarding this type of mail.

What is the difference between a registered letter and a regular letter?

A registered letter differs from a simple departure by mandatory registration. The sender simply drops a regular letter into the nearest mailbox. Registered mail is handed over to the postal worker. The employee applies the so-called bar postal identifier (SPI) to the registered item and registers it in a single database. Then he weighs the letter, specifies the method of delivery, accepts payment and issues a receipt. Registered mail is handed over to the addressee in person, and the postman puts a simple letter in the mailbox with the apartment number.

How to fill out a notice of delivery of a registered letter?

The notification form for the delivery of registered mail can be obtained from the postal worker or printed from the site and filled out in advance to save time. On the front side should indicate:

• type and category of shipment;
• Name and address of the recipient of the notification of delivery;

On the reverse side form indicate:

• type and category of postal item;
• Name and address of the recipient of the registered letter.

Forwarding mail by registered mail with acknowledgment of receipt is a guarantee that the letter will not be lost and will be handed over to the recipient personally, and the sender will be informed of the delivery.

Entrepreneurial activity involves the submission of reports to the tax authorities. To avoid queues, but submit a declaration or other document on time, you can use the services of the Russian Post. To do this, you need to send tax documents by letter with a description of the attachment. Let's talk about the description in more detail.

Inventory form for attaching documents to a valuable letter

Attached in this block is an attachment inventory form with the possibility of individual filling directly from the file. Also, an inventory of attachments can be prepared manually, for this, print out an empty form and fill it out with the usual ballpoint pen. An example of such a filling is shown in the figure below.

FILES

What is a description?

inventory is the list of contents enclosed in the envelope. An inventory is filled out on a special form of form 107, which was approved by the Order of the Federal State Unitary Enterprise Russian Post dated May 17, 2012 N 114-p “On approval of the procedure” with the appendix “The procedure for receiving and delivering internal registered mail”.
In general, the description is embedded in

• parcels,
• parcels,
• valuable letters.

We are interested in the last point.

What is the advantage of such postage?

When accepting a letter, an employee of the operating room of the branch of the Russian Post will put a stamp with the current date on the inventory form.

Important! The date of acceptance of a valuable letter with an inventory will be equal to the date of submission of reports.

Thus, even if for some reason you do not have time to submit the report on time and the last day is left, you can send documents by letter with a list of attachments, thereby avoiding pennies and fines for late tax returns.

How to fill out Form 107 correctly?

Attention! The inventory form is filled in two copies! One form will be sent in an envelope along with the letter, and the second, with a date stamp, will be given to the sender.

In form 107, the lines are filled in:

1. table nested documents:
   • serial number,
   • Name,
   • amount,
   • declared value (in rubles);
2. The overall result(in pieces) items and declared value amount;
3. sender(full name or name of the legal entity);
4. signature sender.

So, attachment description example will look like this:

If there are blank cells left, it is allowed to put a dash. And if, on the contrary, there was not enough space to fill out, then it is allowed to continue on the second sheet of the form and make notes, for example, “Sheet 1 of N”, “Sheet 2 of N”, etc. The total of the quantity and amount must be given in total, for all documents enclosed in the envelope. Again, such a chain of forms must be completed in duplicate.

Important! Corrections on the form of the inventory of attachments to a valuable letter are not allowed!

What is declared value?

Since the inventory is needed as a fact of reporting, and according to the rules it is invested in a valuable letter, our shipment must be evaluated. Each nested unit is evaluated separately, and the evaluation amount is assigned to the entire letter. You can not assign value, but put a dash.

It should be written on the envelope: “With an inventory, the value of XX rubles.”

If suddenly the letter is lost, then the mail must return the amount of the declared value to the sender or recipient.
For forwarding the letter, the operator of the mail room will take an additional + 4% of the amount of the declared value.

How to send an email with an attachment description?

You need to contact the operator of the operating room of the Russian Post with:

• unsealed envelope,
• documents included in it
• two completed inventory forms,
• the amount of money in the wallet for the transfer.

The operator will check the data entered in the form with the envelope, the correctness of filling out the inventory and the envelope, put a stamp on each sheet of the inventory with the date of acceptance, sign on each and give one copy to the sender along with a receipt for payment.

Speaking of which! For example, you can send a tax return in only one copy, your copy remains with you with the inventory form attached to it with the date the letter was sent.

Where can I get Form 107 inventory forms?

Inventory forms are always freely available at every post office in Russia. You can take them home with you and better with a margin, in case you have to refill the form due to a mistake.
Also, form f.107 is available for download on the Russian Post website and on our page.